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Boosters

Boosters

Committee Duties

Below is a summary of the primary responsibilities of each of the Tom C. Clark Band Boosters standing committees. This is not an exhaustive list of responsibilities, as other functions may be necessary throughout the year.

Note: When the term “Band” is used, it refers to the Clark Cougar Band program, to include both instrumentalists and color guard members.

First Aid Committee

  • Provides first aid and other assistance to students during after-school band practices.
  • Coordinates volunteers to ensure first aid station is staffed for each after-school practice.
  • Ensures that sufficient first aid supplies are available in the medical supplies bag.
  • Sets up and dismantles first aid station at each after-school practice.
    Ensures station is equipped with medical supplies bag, notebook of medical release forms, and water at each practice.

CD/DVD Production Committee

  • Ensures production and distribution of music and photo CDs from band concerts and activities.
  • Designs, orders and sells CD’s or DVD’s of Concerts.
  • Coordinates professional audio recording of band concerts when requested by band directors.
  • Facilitates delivery of CD’s or DVD’s to parents and students.

Events Hospitality Committee

  • Coordinates and hosts activities of a social nature which involve the serving of food and/or drink refreshments or meals.
  • Assists senior class students in planning of the Senior-Freshman Party.
  • Plans and coordinates pool party for all students.
  • Arranges for and/or prepares and provides meals and/or snacks for judges at designated activities.
  • Monitors inventory of Band Boosters supply closet and restocks supplies as necessary.
  • Plans and coordinates faculty-parent breakfast held on day of holiday concert.
  • Ensures serving of food and/or drink is in accordance with Texas Public School Nutrition Policy when required.
  • Decorates band hall and guard hall as appropriate for UIL Marching Contest.

Marching Uniforms Committee

  • Manages distribution and maintenance of band marching uniforms and related accessories.
  • Conducts fittings and assigns uniforms to all participating students.
  • Maintains up-to-date records of uniforms by size, number, student, etc.
  • Maintains an emergency supply of shirts, shorts, socks, shoes, etc.
  • Distributes and collects uniforms before and after events.
  • Helps students when dressing for an event, as needed.
  • Ensures all necessary performance and uniform accessories (plumes, baldrics, podium skirt, rain ponchos, etc.) are loaded onto trailer before traveling.
  • Prepares uniforms for dry cleaning.
  • Sorts and stores uniforms after dry cleaning.
  • Ensures uniform rooms are properly maintained.

Concert Uniforms Committee

  • Manages distribution and maintenance of band concert uniforms and related accessories.
  • Conducts fittings and assigns uniforms to all participating students.
  • Maintains up-to-date records of uniforms by size, number, student, etc.
  • Distributes and collects uniforms before and after events.
  • Prepares uniforms for dry cleaning.
  • Sorts and stores uniforms after dry cleaning.
  • Ensures uniform rooms are properly maintained.

Chaperones Committee

  • Coordinates and manages adult (parent/guardian) supervision of students during off-campus band activities.
  • Schedules chaperones for activities or events as necessary.
  • Informs all chaperones regarding rules and procedures to be followed.
  • Provides chaperones with name tags and student lists.
  • Coordinates schedules and routes with directors and bus drivers.
  • Displays visible identification (bus number) on each bus.
  • Maintains up-to-date medical records and release forms for all students.
  • Maintains first aid supplies/bag, and provides first aid to students as needed.
  • Prepares water coolers and loads them onto trailer before traveling.
  • Ensures students, directors and crew are provided with water, snacks, etc., as needed.
  • Loads plumes, baldrics and any other necessary uniform accessories onto trailer and distributes and collects these items before and after performances.
  • Ensures all volunteers have submitted Criminal History Authorization forms and have been cleared by NISD.

Band Banquet Committee

  • Plans, coordinates and manages production of annual band banquet for Clark Band students.
  • Schedules and confirms event date with directors, Band Boosters Board and school administration.
  • Reserves event location and obtains signed contract from provider.
  • Plans and coordinates theme, menu, decorations, program, and favors.
  • Coordinates collection of senior photos and bequeaths for senior tributes.
  • Designs and prints invitations and programs.
  • Invites appropriate honored guests, as requested by directors, Band Booster Board or school administration.
  • Produces and sells tickets.
  • Assists with junior and senior class skits if needed.
  • Coordinates production of slide show, provides screen and arranges for set-up of all required audio-visual equipment.
  • Secures photographer and DJ and obtains signed contracts.
  • Produces ribbons and other awards following student elections.
  • Contacts Chaperones Committee chair to arrange for parent supervision of the event.
  • Reimburses ticket cost to attending seniors.

Pit Crew Committee

  • Coordinates and manages the handling and transportation of instruments, flags and other equipment for and during all off-campus Band activities.
  • Trains volunteers in procedures for loading, unloading and set-up.
  • Schedules and coordinates truck(s) and driver(s) to pull trailer(s).
  • Schedules and supervises other crew volunteers.
  • Assists students in loading and unloading the trailers.
  • Assists students in moving instruments on/off football field, stage, etc.

Scrip/RaiseRight Committee

  • Manages all ordering and distribution activities regarding monthly gift card/certificate program fundraiser.
  • Provides RaiseRight program information to students and families.
  • Determines monthly ordering deadlines.
  • Collects, prepares, and submits monthly orders to the RaiseRight company.
  • Contacts participating families and arranges for distribution of orders.
  • Provides Band Boosters Treasurer with monthly reports of financial activity and applicable Band Bucks credits for individual student accounts.

Enchilada Dinner Committee

  • Plans, coordinates and manages annual Enchilada dinner fundraising event held in Clark High School cafeteria.
  • Schedules and confirms event date with directors, Band Boosters Board, school administration and cafeteria manager.
  • Coordinates with cafeteria manager regarding use of kitchen.
  • Secures caterer and set-up.
  • Secures needed supplies and beverages through purchase and/or donations.
  • Ensures that the event is publicized to the school, faculty and feeder middle schools.
  • Obtains signed contracts.
  • Plans and coordinates cafeteria set-up requirements, decorations, bake sale, and entertainment.
  • Produces and distributes tickets to students, and manages ticket sales.
    Schedules and coordinates volunteers for set-up, serving and clean-up.

Fiesta “Funday Sunday” Committee

  • Plans, coordinates and manages annual fundraising festival, an official Fiesta event held during Fiesta week.
  • Schedules and confirms event date with directors, Band Boosters Board and school administration.
  • Reserves event location and obtains signed contract from provider.
  • Registers with the Fiesta Commission and attends Fiesta Commission meetings.
  • Designs, orders and coordinates sales of commemorative pins through
  • Band Boosters and the official Fiesta Store.
  • Secures caterer and obtains signed contract.
  • Plans and coordinates parade, booths, games, silent auction and entertainment.
  • Schedules volunteers and coordinates volunteer work assignments.
  • Provides event security.
  • Provides a first aid station and attendant(s).
  • Produces and distributes meal tickets, and manages ticket sales.
  • Publicizes the event.

Senior Gifts and Recognition Committee

  • Plans and coordinates events for the current graduating senior class.
  • Makes Senior Sashes to honor Seniors at designated Clark football game.
  • Organizes bequeaths and individual collage of pictures for each senior for the Band Banquet.
  • Organizes and arranges for senior blankets to be made and presented to seniors at the end-of-year concert.
  • Mails out scholarship applications and senior questionnaires.
  • Collects scholarship applications, arranges for judges and prepares certificates to present to scholarship winners at end-of-year concert.

Meals Committee

  • Plans meals for the Band
  • Takes orders and collects money for prearranged meals before Friday night football games.
  • Arranges meals or snacks for Thursday night football games and competition days.

Merchandise Committee

  • Handles all merchandise ordered with vendor.
  • Collects money and delivers items sold by Band Boosters, such as booster shirts, hats, jackets, bags, sweatshirts and competition patches.
  • Order and sell Band Boosters custom shirts to booster members.
  • Orders and sells spirit items at meetings, games and other events as appropriate.

Middle School Liaison/Grant Proposals Committee

  • Seeks out, researches and pursues any grants the Clark Band Boosters may qualify for.
  • Works with band directors to document grant dollars in action.
  • Serves as liaisons with the middle school band directors.
  • Fills out necessary forms or reports for grants received.
  • Accounts for money spent.