Background Checks are required for all volunteer activities. Start yours here:
Chaperoning gives you a great opportunity to travel with your child to games and competitions. You are also uniquely positioned to take sneaky pictures of your student in action!
How to Volunteer for Chaperone:
You MUST have background check to chaperone! If you are a current NISD employee, do not submit an additional background check, please contact our Chaperone Committee at firstname.lastname@example.org and let them know of your NISD employee status.
For questions go to the contact form and send a message to the Chaperone team.
Preparing to Chaperone
The functions of the Cougar Band chaperones are:
- To support the band directors by providing adult supervision and guidance to the students at band events and activities;
- To promote a positive atmosphere of fun and camaraderie among the students;
- To help students be prepared for off-campus performances;
- To ensure students’ safety by enforcing rules of conduct on the buses and at events;
- To provide students with basic necessities like water and restroom breaks;
- To ensure the band leaves areas occupied by the students as clean as they were found;
- To help students work through any problems that arise and to facilitate solutions.
REMEMBER – OUR JOB AS CHAPERONES IS TO HELP IN ANY WAY WE CAN SO THAT THE STUDENTS HAVE A GREAT TIME, A GREAT EXPERIENCE AND STAY SAFE WHILE PARTICIPATING IN BAND ACTIVITIES!
Do’s and Don’ts for Chaperones:
- DO wear your band booster/guard shirt and name tag.
- DO deal with students firmly but politely.
- DO refer a student to a band director if an issue with the student escalates or a student is disrespectful.
- DO bring any student requesting over-the- counter medication to the head chaperone or designated First Aid person. ONLY THOSE TWO INDIVIDUALS MAY DISPENSE MEDICATION TO STUDENTS.
- DO bring any student who says they have permission to leave an event with their parent to the head chaperone or a band director. The student and parent must come together to one of these individuals before the student can be released. Make sure the student has made arrangements for his/her uniform and instrument to be returned to the band hall and turned in.
- DON’T eat in the stands where students sit.
- DON’T allow students to eat or drink (except water) while in uniform.
- DON’T allow students to wear anything that is not an official part of their uniform (no hats, caps, jewelry – except jewelry described below)
- DON’T allow students to go anywhere unchaperoned.
- DON’T allow any student to ride a bus other than the one assigned to him/her.
General Chaperone Duties:
- Make sure you have your chaperone badge and bus assignment.
- Make sure water jugs are filled with ice and move them to the trailer to be loaded.
- Place bus sign numbers on buses, taped to the door and visible from the outside.
- Make sure ponchos (if needed), props (if any), podium skirt, plumes, First Aid kit with permission slips, cups/pitchers bag and baldrics are on the trailer.
- Check with the head or assistant chaperone to get any special information for that event.
- Assist students as needed in the band hall as they prepare for departure.
- Before students are dismissed to the buses, two chaperones per bus should go to the buses for student check-in and inspection.
- Boarding/Riding Bus Pre-event:
- Check each student’s name on the bus roster as they enter the bus and look to be sure they have the following:
- All uniform parts: pants, coat, black shoes, hat.
- Pit members do not have hats;
- Tuba players wear berets.
- Black socks and black dri-fit/under armour top and shorts to wear under the uniform.
- Instrument, mouthpiece and music.
- Larger instruments are loaded on trailer;
- Ask students without instruments if theirs is on the trailer.
- Flip folder and lyre.
- No jewelry except a senior ring, small stud earrings or religious jewelry that cannot be seen while in uniform.
- Any other jewelry must be removed.
- Re-check for jewelry as students exit the bus.
- No nail polish.
- If worn, it must be removed before boarding.
- The First Aid kit includes nail polish remover.
- Students with long hair must have a means of tucking and securing it up under their hat.
- Students may ONLY ride the bus to which they are assigned.
- Roll call and take a head count BEFORE the bus leaves to be sure that all the students assigned to your bus have boarded.
- Tell the head or assistant chaperone if any students you expected to be on the bus are absent. They’ll check with the band directors about those students.
- Wait for the head or assistant chaperone to clear your bus to leave.
- Ensure that the students follow the rules of conduct on the bus, including:
- Any rules communicated by the bus driver that day;
- No eating while in uniform;
- Students may not bring food, drinks, candy or gum on the bus.
- Keep all hands and heads inside the bus at all times;
- No boyfriend/girlfriend-type activities on the bus.
- Make sure students are ready to disembark –- fully dressed in uniform including hats and instruments out of cases and assembled –- when the bus reaches its destination.
- Make sure the students have everything they need with them as they disembark – full uniform, hat, instrument, music, reeds, lyre, and flip folio.
- Make sure students raise the windows if requested by the bus driver.
At the Event
- You will be assigned one or more tasks at the event. These are generally:
- Stay with the guard as they practice before halftime.
- You will have another job assigned for post-halftime.
- Distribute water to the students right after they perform.
- Escort students to the restroom when the directors call for that break. This is usually done by “stationing” chaperones at strategic locations to and from the restroom.
- Make sure students do not loiter in or around the rest rooms.
- Take students individually to the restroom for “emergencies”.
- Clear this first through the head or assistant chaperone who will clear it with the band director.
- Distribute plumes to students before the halftime show and collect the plumes after the performance.
- Distribute baldrics (if used) to students before the halftime show and collect them after the performance.
- Students must be in uniform AT ALL TIMES during the game.
- All chaperones are also responsible for:
- Distributing water to the students at various times during the event.
- Making sure students don’t eat or drink anything but water during the event.
- Keeping the area clean, cleaning up at halftime and at the end of the event.
- Assisting students with any issues that may come up.
- Remember, the band directors determine whether students can leave the bleachers.
- Ensuring students follow the rules established by the band directors.
- Making sure only band students, directors and chaperones occupy the stands reserved for the band.
- Bring a student who tells you they have permission to leave a game or competition with their parent to the head chaperone or band director.
- Make sure the student has made arrangements for their uniform to be taken back to the band hall and turned in.
Post Event / Bus Ride Back
- Take a head count BEFORE the bus leaves to be sure all students who came on your bus have boarded.
- Make sure the students follow the rules of conduct on the bus’s return trip to school.
Back at the Band Hall
- Make sure students close all windows, pick up trash and take their belongings off the bus.
- Make sure the bus number signs are removed from the buses.
- Walk through the empty bus to ensure nothing is left behind – belongings or trash.
- Unload trailer – ice chests, plumes, baldrics, first aid kit, cups/pitchers bag, etc. and return each to their respective storage areas.
- Turn in your name tag to the head or assistant chaperone.